Privacy Policy

Personal information collected by Evie Grace Foundation is protected by Australian privacy legislation. Personal information is any information or an opinion that identifies you and includes sensitive and health information. 

Principles 

Evie Grace Foundation complies with the Australian Privacy Principles contained in the Privacy Act 1988 in handling personal information collected from clients/beneficiaries, business partners, donors, members of the public and Evie Grace Foundation personnel (including members, volunteers, employees, delegates, candidates for volunteer work and prospective employees). 

The Statement is available in hard copy on request. It contains information about Evie Grace Foundation’s responsibilities, your rights, the information that may be collected by Evie Grace, and how it would be used. 

The primary purpose for collecting personal information from individuals is to provide services to vulnerable children, including planning, funding, monitoring and evaluating our services. The kind of information we collect will depend on your relationship with Evie Grace Foundation (e.g. as a client, donor, business partner, employee, volunteer, member or online user of the Evie Grace Foundation website). 

What information is collected, and how? 

The type of information collected and retained by Evie Grace Foundation includes personal information about: 

• job applicants 
• staff 
• volunteers 

• contractors 
• members 
• donors 
• people receiving a service from Evie Grace Foundation 
• other people who come into contact with Evie Grace Foundation 

Personal information collected by Evie Grace Foundation includes (without limitation): 

• names and addresses 
• bank account details or credit card information (for direct debit of donations) 
• date of birth 
• telephone numbers 
• email addresses 
• information from previous employers

Evie Grace Foundation collects personal information about an individual by way of forms filled out, face-to-face meetings and interviews, telephone calls & email. 

When collecting information, only information necessary for the activities of the Evie Grace Foundation will be collected and recorded. Information given in confidence will remain confidential. 

Do we use cookies? 

Yes – cookies are pieces of information that will be sent by Evie Grace Foundation when you log onto our website. These will be stored on your computer’s hard drive, to allow us to recognise you as a user when you next visit. 

You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is sent. Each browser is different, so check the “help” menu of your browser to learn how to change your cookie preferences. 

If you disable the use of cookies on your web browser or remove or reject specific cookies from our website or linked sites, you may not be able to use the website as it is intended. 

Personal information provided by other people 

In some circumstances, Evie Grace Foundation may receive personal information about an individual from a third party – for example, references or referrals. This information forms part of the personal information described in this Statement. 

Evie Grace Foundation’s use of personal information 

Evie Grace Foundation will collect, hold, use and disclose your personal information for purposes including (without limitation): 

• to verify your identity 
• to provide programs to you, to manage and account for the programs provided and to improve those programs 

• to report to government or other funding bodies how funding is used 
• to process donations and provide receipts 
• to manage our relationship with you 
• to communicate with you about how your donation is used or to provide you with information about events, causes, programs, products or service that we believe may interest you 
• to respond to your feedback or complaints 

• to facilitate our international business operations 
• to provide information to our third-party service providers in connection with any of the above 

Evie Grace Foundation does not disclose personal information without your permission unless the disclosure is either: 

• in accordance with this Privacy Statement or any agreement you enter into with us, or 

• required or authorised by law, including without limitation the Australian Privacy Principles under the Privacy Act. 

Some of your information may be transferred, stored, processed, used or disclosed overseas by Evie Grace Foundation if our service providers are located overseas or if the information is required to be used or disclosed overseas for the purpose for which it was conveyed to Evie Grace Foundation by the individual. Evie Grace Foundation takes reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information. 

Management and security of personal information 

As a condition of employment, Evie Grace Foundation’s staff are required to respect the confidentiality of information and the privacy of individuals. Evie Grace Foundation will take reasonable steps to ensure that the personal information it collects, uses, retains or discloses is accurate, complete and up to date and is protected from misuse, interference, loss, unauthorised access, modification or disclosure. 

Contacting Evie Grace Foundation regarding access and correction, and privacy complaints 

An individual may: 

• request access to and seek correction of their personal information held by Evie Grace Foundation at any time 
• make a complaint in relation to a breach of their privacy 
• submit a query or concern about this Privacy Statement or Evie Grace Foundation’s information handling processes. 

This can be done by contacting us by email, info@eviegrace.org, by mail at Evie Grace Foundation, 1686 Cobden-Stonyford Road,  South Purrumbete, VIC 3260 or by phone at 0421 956 181. 

You will be required to provide proof of identity in order to obtain access to your personal information. Evie Grace Foundation aims to provide access to your personal information within 30 days of receipt of a valid request. 

At all times, privacy complaints will be: 

• treated seriously 
• dealt with promptly 
• dealt with in a confidential manner. 

Evie Grace Foundation will commence an investigation into your complaint. You will be informed of the outcome of your complaint within a reasonable period of time following the completion of the investigation. 

Communications Preferences 

To update us with your communications preferences, including electing NOT to receive further information from us, or instructing us NOT to disclose your personal information to other organisations for direct marketing purposes, please contact Maddi Kent on info@eviegrace.org. We can change the types of communications you receive or stop all communication from us. Please allow 28 days for your request to be processed and your preferences to take effect. 

If we have contacted you by email, you can use the unsubscribe function in that email to notify us that you do not want to receive further information via that channel.